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TutorPod

Run your entire tutoring business — on one screen.

Money, classes, attendance, messaging, live lessons, HR, training, charity, support, oversight and reports — dozens of tools your academy needs, in one place, mostly on autopilot. Scroll down to see every part of it.

Get early access → Take the tour ↓
tutorpod.app · Bright Minds Academy

Dashboard

Customise

Students

482

+6

Classes today

38

Collected

94%

+3%

Overdue

₨ 62k

−8%

This week at a glance

Your whole business, the moment you log in

A live dashboard that greets each person with exactly the numbers that matter to their job.

  • Live key numbers — students, classes today, fees collected and overdue — always up to date
  • Cards you can arrange — choose which cards appear, and see different cards per role
  • A view per role — admins, finance, HR and tutors each get their own dashboard
  • “What’s New” updates — a friendly pop-up shows new features and announcements as they arrive
tutorpod.app · Bright Minds Academy

Accounts · Expenses

Add
Date
Category
Payee
Amount
Status
01 Mar
Rent
Al-Noor Plaza
₨ 60,000
Paid
03 Mar
Salaries
March payroll
₨ 240,000
Paid
05 Mar
Utilities
K-Electric
₨ 18,400
Pending
08 Mar
Books
Iqra Supplies
₨ 12,000
Approved

A complete finance & accounting department, built in

Every rupee in and out — bank book, expenses, budgets and month-end close — in one place, and mostly on autopilot.

  • Full book-keeping — your bank book and cash always up to date and reconciled, without spreadsheets
  • Bank reconciliation — match your bank statement to your records, automatically
  • Expenses with approvals — record spending in seconds, with sign-off for bigger amounts
  • Payees & templates — a tidy payee list and saved templates for one-tap regular costs
  • Petty cash & advances — hand out and settle petty cash and staff advances cleanly
  • Recurring bills & budgets — monthly costs record themselves; budgets warn you before you overspend
  • Month-end close — lock a finished month so numbers can’t change — with a full audit trail
  • Export anytime — send everything to your accountant in a click
tutorpod.app · Bright Minds Academy

Invoices

Send

Invoice #INV-2048

To: Ayesha Khan (Guardian)

Paid
Quran classes — March₨ 8,000
Registration₨ 1,000
Sibling discount– ₨ 500
Total₨ 8,500
Auto-sent on the 1st · reminders via WhatsApp & email

Invoices that send, chase and collect themselves

The most tedious job in a tutoring business, done for you from start to finish.

  • Auto-send on fixed dates — every invoice goes out on time, every month, on its own
  • Reminders on WhatsApp & email — polite reminders keep going until it’s paid
  • Your branding — custom invoice templates with your logo, terms and line items
  • Recovery reports — see exactly who’s overdue, how much, and for how long
  • Automatic refunds — overpayments are worked out and refunded for you
  • Proof of payment — parents upload a receipt and it attaches to the right invoice
  • Pause billing — skip a student’s invoices while they’re on leave
  • Partner invoicing — separate invoices for resellers and partners with their share
tutorpod.app · Bright Minds Academy

Payments

Reconcile
Date
Guardian
Method
Amount
Status
12 Mar
Ayesha Khan
Card
₨ 8,500
Paid
12 Mar
Bilal Malik
Bank transfer
₨ 6,500
Paid
13 Mar
Zoya Sheikh
Card
₨ 7,500
Pending
13 Mar
Omar Raza
Wallet
₨ 6,000
Paid

Take payments any way your families pay

Card, bank transfer or wallet — collected online and matched to invoices for you.

  • Multiple payment options — accept card, bank transfer and e-wallets
  • In your currency — built-in exchange rates for families paying from abroad
  • Auto-reconciliation — payments match themselves to the right invoice, instantly
  • Payment history — a clear record of every payment received
  • Fee reminders — automatic nudges before and after the due date
tutorpod.app · Bright Minds Academy

Salary · March

Run
Tutor
Classes
Rate
Pay
Status
Ustadh Sara
64
₨ 500
₨ 32,000
Paid
Qari Bilal
52
₨ 550
₨ 28,600
Pending
Ustadha Hana
70
₨ 480
₨ 33,600
Paid

Pay your tutors and staff, worked out for you

From per-class rates to monthly salaries — calculated, tracked and ready to pay.

  • Per-class & hourly rates — tutor pay is calculated automatically from classes actually taught
  • Rate slabs — reward volume with tiered rates, handled for you
  • Staff salaries & payroll — set salaries with allowances and deductions, and run payroll each month
  • Bulk pay runs — prepare everyone’s pay in one go, with a clear record of who got what
tutorpod.app · Bright Minds Academy

Students

Add
Name
Guardian
Class
Fees
Status
Yusuf Ahmed
Ayesha Khan
Hifz 4B
₨ 8,000
Active
Sara Malik
Bilal Malik
Tajweed
₨ 6,500
Active
Ali Raza
Omar Raza
Nazra
₨ 6,000
At risk
Hana Sheikh
Zoya Sheikh
Hifz 3A
₨ 7,500
Active

Every student and parent, beautifully organised

Full profiles, smart lists, and follow-ups that never fall through the cracks.

  • Profiles & families — contacts, guardians and history — with multiple guardians per student
  • Tags & status tracking — group students any way you like and follow their journey, incl. “at risk”
  • Follow-up tasks — assign follow-ups with notes and files so nothing is forgotten
  • Guided onboarding — a step-by-step welcome for every new student
  • Language preferences — talk to each family in the language they prefer
  • Automatic reminders — class, fee and event reminders on WhatsApp, email or app
  • Referral links — give families a link to invite others, tracked automatically
tutorpod.app · Bright Minds Academy

Tutors & staff

Add
Name
Role
Classes
Rating
Status
Ustadh Sara
Tutor
64
4.9★
Active
Qari Bilal
Tutor
52
4.6★
Active
Fatima N.
Office
—
—
On leave

Manage your whole team with ease

Onboarding, schedules, performance and cover — all in one place.

  • Profiles & schedules — qualifications, bank details and each tutor’s classes on web and mobile
  • Cover & substitutions — assign a substitute for any class in a click
  • Assessments — run performance reviews and keep the results on file
  • Complaints & resolution — log issues and track them to a proper close
tutorpod.app · Bright Minds Academy

Timetable

New class
Mon
Tue
Wed
Thu
Fri
Sat
9:00 Hifz — Yusuf
10:00 Tajweed — Sara
9:00 Hifz — Yusuf
4:00 Nazra — Ali
10:00 Tajweed — Sara
9:00 Hifz — Yusuf
11:00 Group A

Timetables that organise themselves

Set up classes once and everyone knows exactly where to be.

  • Group & one-to-one — create any class with tutors, students, timing and duration
  • Calendar view — colour-coded by tutor, class or status
  • Enrolment & progress — enrol students and track their place
  • Class reminders — automatic “your class starts soon” nudges keep attendance high
tutorpod.app · Bright Minds Academy

Attendance · Today

Mark

Class 4B — Hifz · 12 present · 2 absent

Yusuf P
Sara P
Ali A
Hana P
Bilal P
Zoya L
Omar P
Aisha P
Imran A

Attendance in a tap — and insights that matter

Mark it fast, keep it honest, and spot problems early.

  • One-tap marking — mark a whole class present or absent in seconds
  • Fair edit window — corrections allowed for a set time; older changes leave a trail
  • Many check-in methods — manual, QR code or biometric device
  • Machine upload — pull attendance straight from a fingerprint/QR device
  • Overrides with reason — fix a record with a note and approver, fully logged
  • Trends & punctuality — attendance rates by student, tutor and class
tutorpod.app · Bright Minds Academy

Curriculum · Hifz

Add
1

Level 1 — Qaida

Alphabet to joined letters

100%

2

Level 2 — Nazra

Reading with tajweed

62%

3

Level 3 — Hifz

Memorisation, Juz 1–5

28%

Your syllabus, structured and trackable

Organise what’s taught and follow every student’s progress through it.

  • Courses, levels & lessons — build your curriculum in clear steps
  • Books & pages — keep books digitally and link lessons to exact pages
  • Progress & pace — see how far each student has reached and if they’re on pace
  • Multiple languages — offer content in more than one language
tutorpod.app · Bright Minds Academy

WhatsApp inbox

Broadcast

Ayesha Khan

Thank you!

Bilal (parent)

Fee received ✓

Sara Q.

See you at 4

Omar

JazakAllah

Is the class at 4pm today?
Yes — 4:00pm with Ustadh Sara 🙂
Thank you!

A shared WhatsApp inbox for the whole team

Every family message in one place — answered fast, together, and never missed.

  • Shared team inbox — chat with families as a team, with full history
  • Auto-assign & SLA — chats are shared out fairly, with response-time targets tracked
  • Broadcasts — send announcements to hundreds of parents at once
  • Templates & scheduling — approved templates, saved replies and timed messages
  • Auto-replies — greet families and answer common questions after hours
  • WhatsApp calls — call families right from the conversation
  • Quality & privacy — flag inappropriate messages and hide private numbers from staff who don’t need them
  • Opt-outs & analytics — respect unsubscribes and see message volumes and delivery
tutorpod.app · Bright Minds Academy

Team chat

New group

# Finance team

Payroll ready ✓

# Tutors — Hifz

Cover for 4pm?

Fatima → You

Approved the leave

# Announcements

Eid holidays

Can someone cover Yusuf’s 4pm?
I’ll take it 👍
JazakAllah — marking it now

Keep your team talking — privately

A built-in chat for your staff, separate from families, so nothing gets lost in personal WhatsApp.

  • Direct & group chats — message anyone, or set up team groups by department
  • Search, files & reactions — find anything, share documents, and react quickly
  • Mentions & notes — tag a colleague and keep private notes on a conversation
  • Turn a chat into a case — promote a discussion into a tracked case with a status
  • Export for records — download a full transcript when you need it
tutorpod.app · Bright Minds Academy

Live class

Record
Ustadh Sara
Yusuf
Hana
Screen — Surah Al-Mulk

Voice, video and screen sharing, built in

Hold lessons and meetings without a separate app.

  • One-to-one & group calls — call a single student or a whole class at once
  • Screen sharing — show curriculum or a whiteboard live
  • Recording library — record sessions (with consent) and revisit them anytime
  • Invitations & controls — invite people, and mute or remove anyone in the call
  • Quiet supervision — supervisors can join silently to check quality
  • Transcripts & quality — searchable write-ups plus call-quality insights
  • Microsoft Teams calls — monitor Teams calls from the same place
tutorpod.app · Bright Minds Academy

Microsoft 365 · Accounts

Create
Name
Role
Mailbox
Teams
Status
Yusuf Ahmed
Student
Created
Added
Connected
Ustadh Sara
Tutor
Created
Added
Connected
Hana Sheikh
Student
Creating
Pending
Pending

Everyone set up on Microsoft, automatically

Onboarding that usually takes hours takes a click.

  • Accounts created for you — student and tutor Microsoft accounts (email, Teams) made automatically
  • Directory kept in sync — your staff directory stays up to date on its own
  • Ready from day one — new people are connected and able to meet immediately
tutorpod.app · Bright Minds Academy

Tutor ratings

Send
★

Ustadh Sara

Hifz · 38 reviews

96%

★

Qari Bilal

Tajweed · 24 reviews

90%

★

Ustadha Hana

Nazra · 31 reviews

88%

Feedback, ratings and exams

Keep quality high and progress measured.

  • Parent & tutor ratings — collect star-rating feedback with clear summaries
  • Self & manager reviews — tutors self-assess and managers review
  • Simple feedback links — send one-time links that are easy and secure
  • Exams & tests — create, schedule and run exams, then record and share results
  • Progress over time — see who’s improving and where support is needed
tutorpod.app · Bright Minds Academy

Training academy

Assign
1

New tutor onboarding

Assigned to 8 staff

75%

2

Safeguarding basics

Assigned to 12 staff

100%

3

Tajweed refresher

Assigned to 5 tutors

40%

Train and certify your team

Bring new staff up to speed and keep everyone sharp.

  • Courses & lessons — build training with videos, notes and quizzes
  • Assign & track — see who’s completed what
  • Tests & certificates — set tests, mark them and issue certificates
  • In-app help — guided tips right where your team needs them
tutorpod.app · Bright Minds Academy

HR · Requests

Review
Employee
Type
Detail
When
Status
Bilal Malik
Leave
Casual · 2 days
12–13 Mar
Approved
Fatima N.
Advance
₨ 20,000
March
Pending
Omar Raza
Probation
3-month review
18 Mar
Review
Sara Q.
Medical
Claim · ₨ 6,400
10 Mar
Approved

A full HR office, without the paperwork

From hiring to leaving — every part of managing people, in one place.

  • Leave & advances — staff request, managers approve, balances and instalments tracked
  • Recruitment — post jobs, collect applications, schedule interviews and hire
  • Probation reviews — schedule reviews and confirm staff on time
  • Contracts & documents — generate letters and agreements from templates and track signatures
  • Medical & benefits — submit and approve medical claims within set allowances
  • Equipment & inventory — track who has which laptop, phone or asset
  • Promotions & transfers — record role and pay changes with proper approvals
  • Rosters & shifts — plan shifts and handle swap requests without the back-and-forth
tutorpod.app · Bright Minds Academy

Sadqa & donations

Add
Donor
Type
Amount
Date
Status
Anonymous
Sadqa
₨ 5,000
05 Mar
Sent
Ayesha Khan
Donation
₨ 10,000
08 Mar
Sent
Staff pool
Sadqa
₨ 3,200
10 Mar
Pending

Sadqa & donations, tracked with care

Purpose-built for academies that collect charity — organised, transparent and effortless.

  • Sadqa tracking — set up and record charitable contributions per person
  • Donations — log one-off and recurring donations, including anonymous ones
  • Waivers — excuse someone for a month with a reason, cleanly recorded
  • Reports & export — clear records you can share or export for transparency
tutorpod.app · Bright Minds Academy

Live class monitor

Review

Sara — Class 4B

Ali — Nazra

Omar — Tajweed

Hana — Hifz

Bilal — Group A

Zoya — 1:1

See what’s happening — and keep everyone safe

Powerful, consent-based supervision for online tutoring at scale.

  • Live class monitoring — check in on any class in progress
  • Screen & audio review — review captured screen and audio for quality and safeguarding
  • Search inside screens — find moments by the text that appeared on screen
  • Keyword alerts — get flagged automatically when certain words or apps come up
  • Device management — bind work devices, rotate their admin passwords and see installed apps
  • Remote lockdown & control — lock or take over a device instantly if something’s wrong
  • Fleet health — see every device’s status at a glance, and tune how often screens are captured
tutorpod.app · Bright Minds Academy

Support & tasks

New
To do

Call Ayesha — fee query

Support

Fix timetable clash

Task
In progress

Refund — Ali Raza

Finance

New tutor onboarding

HR
Done

Broadcast sent to parents

Done

March payroll

Done

A help desk and to-do board for your whole team

Turn questions and jobs into tracked work so nothing gets dropped.

  • Support tickets — families and staff raise issues, sorted by type and priority
  • Status & escalation — move tickets from open to resolved, and escalate when needed
  • Tasks & projects — create tasks, set owners and due dates, and track them to done
  • Collaborate — add teammates, comments and files to any ticket or task
tutorpod.app · Bright Minds Academy

Notifications & reminders

Settings
🔔

Fee due in 3 days

To: 42 guardians · WhatsApp + email

100%

🔔

Class reminder

To: today’s students · app + WhatsApp

100%

🔔

New support ticket

To: office team · in-app

100%

The right nudge, to the right person, at the right time

A reminder engine that keeps families and staff on track — automatically.

  • Automatic reminders — fees, classes, exams and events — sent before they’re due
  • Every channel — WhatsApp, email, and in-app notifications
  • Choose what you get — each person picks which notifications they receive
  • Delivery tracking — see what was sent, delivered and read
tutorpod.app · Bright Minds Academy

Reports

Export

Revenue

₨ 1.84M

+12%

Profit/class

₨ 2.1k

+5%

Retention

91%

+2%

Overdue

₨ 62k

−8%

Fees collected — last 8 weeks

Know your business at a glance

Clear numbers and deeper business intelligence — what’s working, and what needs attention.

  • Money reports — fees collected, outstanding and refunded
  • Class profitability — see which classes make money and which don’t
  • Student lifetime value — understand what each student is really worth
  • Defaulter reports — instantly see overdue accounts to follow up
  • Tutor productivity & retention — punctuality, output and who’s staying
  • Branch comparison — compare performance across your locations
  • Scheduled & custom reports — build the reports you want and have them emailed on a schedule
tutorpod.app · Bright Minds Academy

Referrals & partners

Add
Partner
Referrals
Converted
Commission
Status
Al-Huda Centre
18
12
₨ 24,000
Active
Ayesha Khan
5
4
Free month
Active
City Tuitions
9
3
₨ 6,000
Pending

Grow with referrals and partners

Turn happy families and partners into your best marketing — with the rewards worked out for you.

  • Referral links — give students and staff shareable links and track who they bring in
  • Business partners — work with agents and resellers, commissions calculated automatically
  • Leads pipeline — capture and follow up every lead from every source
  • Partner payouts — track and pay commissions cleanly
tutorpod.app · Bright Minds Academy

Public portal · Applications

Open
Name
For
Stage
Applied
Status
Hamza Iqbal
Tutor — Hifz
Interview
09 Mar
Review
Maryam A.
Office
Shortlisted
10 Mar
Active
Bilal S.
Tutor — Tajweed
Applied
11 Mar
New

A public front door to your academy

A website portal where the outside world can apply, refer, donate and sign up — feeding straight into TutorPod.

  • Jobs & applications — post openings and collect applications online
  • Public sign-up — new students and guardians can register themselves
  • Referrals & donations — let anyone refer a family or make a donation
  • Agreement signing — share and collect signed agreements online
tutorpod.app · Bright Minds Academy

Portals & mobile app

Invite

Parent portal

Tutor app

Parent, tutor and student logins — plus a mobile app

Everyone gets exactly what they need, wherever they are.

  • Parent portal — guardians follow attendance, fees and feedback, and message you
  • Tutor portal — tutors see schedules, mark attendance and share feedback
  • Student portal — students see their classes, progress and results
  • Tutor mobile app — attendance, chat and calls from a phone — even offline
tutorpod.app · Bright Minds Academy

Roles & permissions

New role
Permission
Admin
Finance
Tutor
View finances
Send invoices
Mark attendance
Manage staff

Secure, multi-branch, and yours

Enterprise-grade control that grows with you.

  • Roles & permissions — give each person exactly the access they should have
  • Multiple branches & branding — run several academies from one system, under your logo
  • Login security — restrict access to trusted locations and devices
  • Backups & full audit trail — your data is backed up, and every action is recorded

Get started

Get early access to TutorPod

Tell us about your tutoring business and we’ll set you up and show you around — usually within a day.

We never sell or share your details. See our Privacy Policy.